CNS Telecommunications

CNS Telecommunications will be an early adopter of the myUFMarket ISP (Internal Service Provider) Initiative. Our vendor will go-live on July 1, 2009. Although your unit may be going live in the myUFMarket prior to the fiscal year change, most of your purchase orders were setup for the entire year for our services. We intend to continue to bill those purchase orders for the remainder of this fiscal year. Our last billing for the fiscal year typically occurs in the second week of June.

After July 1st, CNS Telecommunications will have custom forms within myUFMarket which you will use to provide chartfield information for each of the services that you purchase through us. You will be asked to provide your CNS Customer Number and an optional work order number. The UF Purchasing team will provide an instruction guide for “Using a Form for an ISP”.

In order to provide for a smooth transition, CNS Telecommunications will capture the chartfield information from your most recent purchase order(s) and will continue to use that same chartfield information beginning with the July 2009 billing. Since this information will be used for all future billings it is important that you maintain updated information. You will be provided with a link to inspect the values that we intend to use. If you choose to update your chartfield information, you may do so by using our form within the myUFMarket after July 1, 2009. Any values supplied within the myUFMarket for a customer and a particular service will override the defaulted values. If the chartfield values are correct, no action is needed on your part. This is a significant change from prior years as you will no longer be required to set up new purchase orders for each fiscal year.

Starting in July 2009, CNS Telecommunications invoices will no longer be vouchered within the Peoplesoft Accounts Payable System. The charges will be processed via General Ledger uploads directly against your chartfield values. You will still receive your invoices as you have in the past. Reports will be made available to view the journal entry information. If you need to change the chartfield information on an item that has already billed, you may do this via an E2E or a General Ledger Journal Entry.

In Summary:

1. For May and June 2009 billings, CNS Telecommunications will continue to process charges against your current purchase orders.
2. Starting in July 2009, you will be provided with a list of the chartfield values assigned to your account (see instructions below). You will have the opportunity to change these values, if necessary, within the myUFMarket. New entries will override previous entries.
3. Also, in July 2009, if you need to provide special chartfield values for a one-time request, such as a work order or equipment purchase, that is different than your default chartfield values, you can do that within the myUFMarket by including a work order number.

How to review your current Chartfields:

• Click on Telecom Invoices and log in using your Gatorlink id and password.
• Click on Reports, and a list of ChartField values for each service by customer number will appear. Only the customer numbers that you are a contact for will appear on your list.
• Verify that we have the correct ChartField values, and if so no further action is needed. If we do not have a valid ChartField string for each of your customer numbers or if you need to make a change navigate to the MyUF Market, submit an Internal Service Provider (ISP) form for CNS-Telecommunications for each service.

Please call the CNS Telecommunications Accounting staff at 273-1318 if you need assistance.